KernForms

Every form off site, approved and filed — without the chase.

If it doesn't work on-site, it doesn't work.

Get in touch

Sound Familiar?

Pick the one that ruins your Monday.

Running out of paper

Printed timesheets run out on site. Managers and payroll have to chase. Work gets processed late — or not at all.

Photos of handwriting

A photo of a handwritten form, sent via WhatsApp or email. Blurry. Cropped. Unreadable. Someone in the office has to decipher it.

The email chain

Manager doesn't approve. Operative chases. Payroll gets copied in. An inbox full of replies-all that have nothing to do with payroll.

How It Works

Every form follows the same journey.

  1. 1

    Operative

    Opens the app, fills in the form, hits Submit

  2. 2

    Submitted

    Routed automatically to the right manager based on project

  3. 3

    Manager

    Reviews and approves or rejects

  4. 4

    Approved

    Document generated from the approved submission

  5. 5

    Delivered

    Formatted document sent by email to the right inbox

If a manager rejects — the reason travels back to the operative with the specific section. Corrected and resubmitted. Each form is delivered to the inbox it belongs to.

Before & After

Before

  • Printed timesheets run out on site
  • Lads photograph handwritten forms, send via WhatsApp
  • Everyone scrambling Monday to get timesheets to payroll
  • Manager is time-pressured — approvals fall behind
  • Operative chases. Payroll gets copied in on the back-and-forth
  • Rejections mean lost time on site resubmitting
  • Payroll under pressure to process everything on short notice

With KernForms

  • Operative opens app on any phone
  • Fills in the digital timesheet during the week
  • Submitted — routed to the right manager automatically
  • Manager approves from any device, no chasing
  • Formatted document generated instantly on approval
  • Delivered by email to the right inbox
  • Clean data. No scramble. No short-notice pressure.

The same flow runs on any form you build.

What It Is

“KernForms is a precision-built, blank slate utility. Lean by choice, not by compromise — it gives you exactly the tools you need to submit, approve, and relay data. Whether that's a timesheet today or a materials request tomorrow.”

  1. Build a form
  2. Route it
  3. Approve it
  4. Deliver it
See it in action

On site, in the office, in one flow.

No demo to book, no IT to involve. The same platform your team carries in a pocket and your managers approve from a desk — here is what it actually looks like.

Preview coming soon
On site
Fill it in and submit, from any phone.

The whole form lives in their pocket — no paper to run out, no photo to decipher.

Preview coming soon
In the office
Approve, or send it back — in seconds.

Routed to the right manager automatically. A rejection carries the reason and the exact section.

Preview coming soon
Behind it
Build any form you need. No code, no IT.

Timesheet today, site diary or materials request tomorrow — the platform builds them all.

Meet the team

The people behind KernForms.

Two founders, one platform — built from the inside, for the people on site.

Cristian Apetracheoae

Cristian Apetracheoae

Co-founder and Head Developer, P&C Creative Planning

KernForms was built to do one job, and to do it better than anything else: get information out of the field and into the office — fast, precise, no fuss.

The big CRM and HR platforms are brilliant once you're in head office: AI, HR, payroll, all neatly integrated. But they forgot the first step — how does that information get there from the field in the first place? Timesheets, material requisitions, safety checklists, expenses — every one buried behind fancy menus and a dozen taps, slow to load, leaning on a café's WiFi or the last bar of signal. By the time an operative has fought their way to the start of the form, most have given up and gone back to pen and paper.

And there's a whole group those platforms forgot completely: the small contractor with a crew on the ground. The best features in the world are no use once the price has scaled past what the business can justify — you end up paying for a full HR or CRM system and using half of it. You don't need all that. You need one thing done, and done well: a job checklist that reaches whoever sorts the paperwork, every time, without the faff.

That's KernForms. That's the whole idea — I built it for the people the big platforms left out in the field.

Patricia-Alina Tuca

Patricia-Alina Tuca

Co-founder and Chief Design & Colour Officer, P&C Creative Planning

Here at KernForms, we understand that sometimes less is better. We chose bare visual simplicity over fancy themes, so the focus stays on pure functionality and responsiveness. From a rugged old phone covered in paint and plaster to the latest tablet or laptop, KernForms just… works.